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Solutions

Inventory & barcodes

Stock-take season is coming and you know it means days of walking around and copying data by hand? With MagikINFO's mobile stock-take, all it takes is walking through your premises with a scanner or phone, and your assets are counted.

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Why it matters

Where a stock-take eats days instead of hours

A physical stock-take is a nightmare mainly because it's done by hand. Someone walks room to room with a printed list, writes it all down on paper, and then re-types the whole thing into the system afterwards. It's slow, error-prone, and everyone puts it off until the last possible moment.

And yet a physical stock-take is the one moment that actually verifies your records match reality — that an asset genuinely exists, is where it's supposed to be, and nothing is missing. When the process is painful, it happens rarely, and the records drift further and further from the truth.

A mobile stock-take speeds the whole thing up by collecting data electronically, right there in the field. Scan a barcode, confirm the location, and the system compares the result against your records on the spot. No paper, no re-typing.

“A stock-take that hurts only happens once in a long while. A stock-take that's fast keeps your records honest.”

Our approach

A stock-take in the field, not at a desk

MagikINFO supports barcodes and a mobile stock-take app. Tag an asset with a code, then simply scan it with a scanner or phone during the stock-take — the record is matched against the inventory immediately.

During the stock-take, the system tracks discrepancies as they happen: what's been found, what's missing, and what's turned up somewhere other than expected. The result is a stock-take report with no manual list comparison at all.

Because the mobile stock-take ties into the central asset inventory, it isn't a separate silo — it's a way of continuously keeping your records in line with reality.

What the solution covers

  • Barcodes
    Tag assets with codes for fast, error-free identification.
  • Mobile app and scanner
    Scan assets right in the field with a phone or a scanner.
  • Instant matching
    A scanned code is matched against the inventory record immediately.
  • Discrepancy detection
    Visibility into missing and relocated assets during the stock-take itself.
  • Stock-take reports
    Automatically generated records, with no manual re-typing.
  • Link to the inventory
    The stock-take keeps the central asset inventory current.
How it works

How it works in practice

Rolling this out isn't a revolution, and it doesn't take months of preparation. We work through clear steps, and the system starts delivering value almost immediately.

1

Tagging assets

you fit assets with barcodes — a one-off effort that pays off every time after.

2

Collecting in the field

you walk through your premises with a scanner or phone and scan each asset.

3

Automatic comparison

the system matches scanned items against the inventory and flags discrepancies.

4

Report and follow-up

you print the stock-take report and resolve any discrepancies.

Advantages

What you gain with MagikINFO

A stock-take in hours, not days

Data collection happens electronically, right there in the field.

Fewer errors

No more writing things down by hand and re-typing them later.

Instant visibility into discrepancies

You see discrepancies between records and reality immediately.

Records you can trust

An easy stock-take happens more often — and keeps your records honest.

Clear accountability

Clear accountability for assets at each cost centre.

Ready-made reports

Reports are ready for accounting and audit purposes alike.
Module

Inventory & barcodes is covered by the module

→ MagikAUDIT
FAQ

Frequently asked questions

Do we need a special scanner?

A stock-take can be run with a barcode scanner or with the mobile app on a phone. You pick whichever suits your environment.

How do you tag assets?

Assets get fitted with barcodes. Tagging is a one-off effort that dramatically speeds up every stock-take after that.

What happens if something's missing?

During the stock-take, the system flags both missing and relocated assets, so you deal with discrepancies straight away and keep a record of them.

Do we have to re-type the results into the system?

No. Scanned items are matched against the inventory automatically, and the stock-take report is generated without any manual re-typing.

Does the stock-take tie into asset management?

Yes. The mobile stock-take works directly against the central inventory, so the data stays current afterwards.

Interested in Inventory & Barcodes?

Would you like to learn more, or see a demo — either the standard DEMO version or with your own data? Email us and we’ll be happy to get in touch.

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